National MS Society
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Seasonal Coordinator, Walk MS
at National MS Society
Potential Work LocationsMetairie, Louisiana
- High School Diploma
- One year of event planning experience or logistics is required.
- Time Management, volunteer engagement, fundraising,and strong interpersonal communication skills
- Knowledge of Microsoft Excel, Microsoft Outlook
The temporary Walk Coordinator will serve as primary point of contact for Walk MS in Alexandria. Utilizing society-wide resources and templates, this role is responsible for walk event logistics, marketing, securing sponsorships, in-kind donations, volunteer recruitment and day of implementation of the event. The Walk Coordinator reports to the Special Events Manager and will provide scheduled updates of progress and discuss any issues pertaining to the event with the manager. This position works to ensure a great experience for participants as well as drive fundraising efforts. Coordinators will work approximately three to 15 hours per week. This temporary position will run through May 18th, 2018.
1.Logistics (35 % of time)
- Secure a registration start/finish location using established guidelines.
- Organize donated or reduced cost rentals of port-a-potties, trash bins, tables, chairs, etc.
- Design safe, accessible and scenic routes - a one-mile route, and a longer route between 3 and 5 miles following the established guidelines.
- Locate and secure a start/finish site and rest stops a long the route.
- Complete and provide accessibility report for the route, start/finish site and rest stops.
- Obtain all necessary permits and/or contracts and forward to Special Event Manager for record retention.
- Ensure route safety by obtaining radios, support vehicles, intersection safety and marking the route with arrows.
- Secure in-kind media, entertainment and food.
- Set-up and tear down the start/finish site, rest stops, lunch and finish line one day prior to or day of event.
- Arrange and conduct training for volunteers an hour or two before start time.
- Execute event and troubleshoot as issues arise.
- Network with and thank participants, volunteers and sponsors.
- Secure in-kind event food (snacks, fruit, water, breakfast and/or lunch.)
- Secure media sponsors in TV, print and radio.
- Secure cash and in-kind (cost relieving event items) sponsors.
- Promote the Walk MS by distributing branded print materials in local businesses in accordance with society wide established practices
- Work with local media to create publicity and promotion in the community.
- Plan and coordinate a MS Awareness Week activity or event using society-wide templates and guidance.
- Brainstorm and implement ideas to attain and surpass walk sites fundraising and participant goals
- Secure volunteer committee and delegate projects; Increase the number of Society volunteers, recognizing and recruiting talent (Managing Relationships, Being Open and Receptie)
- Engage volunteers, effectively communicating and facilitating meaningful opportunities across all functions. (Communication); Recruit volunteers for marketing materials distribution.
- Create a volunteer schedule for day of the event.
- Recruit, assign and train volunteers for the day of the event.
- Check volunteers in at the event and distribute volunteer T-shirts.
- Turn in a copy of the volunteer schedule to the Upper Midwest Chapter to enter into volunteer database; Cultivate volunteers, seeking and providing feedback and sharing opportunities for reciprocal growth and learning. We recognize the contributions of all volunteers. (Communication, Inspiring Others, People Management, Learning, Being Open and Receptive
- Attend MS Walk coordinator meeting in the fall or spring.
- Attend two to three conference calls throughout the year.
- Read and respond to weekly emails with important deadlines and updates.
- Work with chapter staff to assure the success of the Walk MS.
- Follow the timeline and meet all deadlines.
- Return correspondences by phone or email with in 24 hours.
- Keep scheduled site visits and phone meetings with chapter staff
- Serve as a good steward of all chapter resources - time, money, equipment and materials.